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With the need for a remote working setup rapidly escalating, now is the time to refine your processes in order to protect your business for the future.
Read Canon’s guide to find out how to make your digital transformation a success.
After a global shake up that none of us could have foreseen, working practices seem to have changed for many organisations. The acceleration of digital transformation and adoption of hybrid working practices have highlighted the need to ensure that your infrastructure is going to be up to the task of meeting your longer-term needs.
Within that, you need to consider, not just the technology you are using, but how that technology can positively impact the running of your business and the way both your employees and customers interact with it. The ideal is to create a flow of increasingly efficient and productive processes that lay the foundation for ongoing growth through more flexible ways of working.
So, where do you start? Plan and prioritise. Remember digital transformation is a journey, not a destination. You simply don’t have the time or resource to attempt to transform your entire organisation all in one go, nor has that route ever proved successful. A good place to start would be with your most business-critical processes, like finance, legal and HR, for example.
Within your current framework, how are you dealing with tasks like onboarding new employees or customers, reviewing contracts or handling payments? What devices do your team have access to for activating these processes? Your workforce needs to be able to manage scanning and uploading documents to the cloud, as well as approvals and processing of critical documents, like invoices, contracts and so on, from wherever they are. So, look at your workflows and the technology you’re providing for enabling those workflows. Where can you digitise or automate part or all of these processes to make remote management easier? Where can you reduce manual admin and free up time for more rewarding, higher value tasks? Can you streamline current systems? Can you activate digital protocols, allowing you to both strengthen the security of your business information and give your team greater visibility of the data you hold for staying on top of compliance?
There’s a lot to consider here, but if you think about it from the perspective of your customer and employee experience at each touchpoint, you should be able to design something that works first time round. Simply, the optimisation of business processes and stakeholder experience need to go hand-in-hand. You need processes that are intuitive and adaptable in order to keep information flowing smoothly and your workforce happy and productive. You want to make it easy for your team to do their job in the most efficient and effective way possible. This means reducing the opportunity for human error and allowing greater focus on customer service.
The benefits of optimising your processes don’t just end with productivity and efficiency. Once you really get to grips with managing your business-critical information, you’re no longer focusing on documents, you’re unlocking the opportunity of data. The introduction of cloud-based digital tools means that data can not only be stored, but also harnessed for business insight.
With greater insights and analytics about your business available, you have the ability to improve your ways of working on an ongoing basis, alongside making well-informed decisions about your strategic direction. You can begin to generate even deeper customer knowledge and be able to tailor your setup in line with their needs. Not only does this mean improvements in your business’s overall performance, you also now have the flexibility and scalability to quickly adapt to whatever the changeable future may bring.
All the tools you need for powerful end-to-end office software solutions.
Discover our Canon document scanning and capture software that increases productivity and cuts costs.
Drive forward your digital transformation with our solutions and services. Designed for the hybrid workplace.
Increase productivity and manage costs by aligning document workflows with one management solution.
Empower your teams to work efficiently and effectively from any location.
How the cloud can help businesses to overcome the challenges of the "new normal".
Cloud computing is changing our lives in many ways and it's here to stay in one form or another.
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